Applicant Tracking System
An Applicant Tracking System (ATS) is software that manages the recruitment process, from job posting through candidate tracking to offer management.
technology
Category
intermediate
Difficulty
5 min read
Read time
2025-01-15
Updated
Definition
Short definition
An Applicant Tracking System (ATS) is software that manages the recruitment process, from job posting through candidate tracking to offer management.
Detailed explanation
An Applicant Tracking System (ATS) is recruitment software that helps organisations manage job postings, applications, and the hiring process. It provides a structured workflow for screening, interviewing, and hiring candidates.
Modern ATS platforms include job board integration, resume parsing, candidate screening, interview scheduling, collaboration tools, and analytics. They help recruiters manage high volumes of applications efficiently while improving candidate experience.
ATS can be standalone systems or integrated modules within broader HR platforms. Integration with HRIS ensures seamless transition from candidate to employee.
Practical guidance
How it works
Jobs are created and posted through the ATS. Applications are collected and parsed. Candidates move through defined stages (screening, interview, offer). Hiring team collaborates within the system. Successful candidates are converted to employees.
Best practices
Choose ATS that integrates with HRIS
Design fair, bias-aware screening criteria
Communicate clearly with candidates
Use analytics to improve hiring
Legal context
Legal basis
GDPR, Equality Act 2010 (non-discrimination)
Jurisdiction: UK/Global
Key provisions
Candidate consent for data processing
Data retention limits for unsuccessful candidates
Non-discriminatory screening practices
Right to access for candidates
Official source
Frequently asked questions
Should I choose standalone ATS or HRIS with recruitment?
It depends on your needs. Standalone ATS offers deeper recruitment features, ideal for high-volume hiring. HRIS with built-in recruitment provides seamless candidate-to-employee transition, better for organisations prioritising integration.
Do candidates dislike ATS?
Poorly designed ATS can frustrate candidates with long forms and lack of communication. Modern ATS platforms prioritise candidate experience with simple applications, mobile-friendly interfaces, and automated status updates.
Can ATS screening be biased?
Yes, if not carefully designed. Keyword filtering can inadvertently discriminate. AI screening must be audited for bias. Best practice is using ATS to organise, not automate decisions, and regularly reviewing screening criteria for fairness.
Related glossary terms
HRIS
An HRIS (Human Resource Information System) is software that manages and automates HR processes including employee data, payroll, benefits, and reporting.
Onboarding
Onboarding is the process of integrating new employees into an organization, from offer acceptance through their first months, covering paperwork, training, and cultural integration.
Background Checks
Background checks are investigations into a candidate's history, including criminal records, employment history, qualifications, and references, conducted before or during employment.
Employment References
Employment references are statements from previous employers about a candidate's work history, performance, and character, used to verify suitability for a new role.