Keep Projects on Schedule, Crews Happy

Workers move between job sites, making leave coordination and coverage across projects difficult.

Specific trades require licensed workers; coverage must match certifications and safety requirements.

Weather delays, seasonal slowdowns, and project-based work create unpredictable scheduling needs.

Coordinating leave between employees and subcontractor crews adds complexity to project planning.

Set up each job site or office as a location and see who is off on each one from a single calendar.

Approvers see how many people in a crew or team are already off before approving another request.

Store certificates and licences against each worker and record expiry dates in custom fields, so the information is in one place.

Approve timesheets and plan basic rotas alongside leave, then export the data for payroll.

Scenario: The lead electrician requests leave during the rough-in phase of a major project.

Solution: The site manager sees the request with the crew calendar and a coverage warning, checks who else holds the right ticket from their records, and agrees the dates.

Outcome: The project stays on schedule and the decision is documented.

Scenario: Rain stops work for three days across several sites.

Solution: Managers update the rota and use email, Slack, or Teams notifications to keep crews informed. Leave balances only change if someone actually books leave.

Outcome: Crews know where they stand and records stay accurate.

Occupational Safety and Health Administration requires trained and certified workers for specific tasks.

Why it matters: Leave coverage must ensure certified workers are present for safety-critical operations.

Government projects often require prevailing wages and specific leave provisions.

Why it matters: Leave tracking must support prevailing wage project requirements and documentation.